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Personal Assistant to the Chief Clinical Information Officer

Job Introduction

Your World Healthcare is currently recruiting a Personal Assistant to the Chief Clinical Information Officer based in Hull on a temporary basis.

Job Description

Your World Healthcare is a leading specialist healthcare recruitment agency, placing a range of healthcare professionals including Non-Clinical and Clinical positions.

Personal Assistant to the Chief Clinical Information Officer

Location: Hull

Job Type: Temporary

Parking Info: Not Specified

Duration of booking:

Proposed start date: ASAP

Sector: Healthcare

Base: Office

Band: 4

Pay Rates: £12.00 - £13.00 paye inclusive of holiday pay per hour

Working Days and Hours: Monday – Friday, 8:30 – 16:30

Remote working option Info: Tuesday, Wednesday, Friday all based from Home

Travelling for work purposes: Not Required

Job summary:

To provide efficient, effective and comprehensive Personal Assistant support to the CCIO, CNIO and Deputy CIO, managing the complex workload involved and supporting them on all administrative aspects of their role.

Main duties/ responsibilities:

  • Have working relationships with members of the Trust Board, Executive Directors, Consultants, senior Trust Managers and external agencies.
  • Provide the first point of contact for the CCIO, CNIO and Deputy CIO and other members of the senior management team, receiving all telephone calls and visitors, dealing with all enquiries, taking appropriate action to ensure that priority is given to key issues, always maintaining confidentiality.
  • Dealing with enquires which may be of a complex or sensitive nature, assessing the situation and deciding from a range of options the most appropriate initial action as required,
  • Typing documents, arranging meetings, preparing reports, presentations, spreadsheets
  • Ability to Manage and organise electronic diaries and regularly plan/organise meetings for the digital senior management team which are often of a complex or sensitive nature, by liaising with and inviting attendees, setting dates, booking venues, booking catering (if required), collating and circulating documents prior to meetings. Attending meetings to provide administrative support if required.
  • Have a sound knowledge of both Trust and Directorate policies and procedures.
  • Have a thorough knowledge of a wide range of secretarial and office software programs, for example, Word, Excel, PowerPoint, Access, Email, and the Internet.
  • Ability to deal with conflicting and changing priorities within existing resources, recognising the ability of others and working as a team to resolve issues.
  • Maintain complete confidentiality regarding all patient/staff issues following the Data Protection Act and principles of Information Governance.
  • Undertake mandatory training courses and attend appropriate training and development courses identified in PDR.
  • To identify, devise and initiate changes to working practices and systems, introducing new policies and procedures to maintain an efficient, flexible administration system.
  • Use own initiative when dealing with unexpected incidents.
  • Competent in the management, Organization and prioritising of own workload
  • Responsible for the digital project support team undertaking recruitment, PDR’s, ensuring attendance on mandatory training, approval of annual leave, managing sickness absence, disciplinary issues and training new staff and health and Safety issues, including undertaking Risk Assessments and initiate remedial actions where necessary.
  • Taking and transcribing of formal minutes of meetings.

Qualifications, skills and experience:

  • ECDL basic/working knowledge of Microsoft Office applications
  • RSA III shorthand or ability to take notes/ transcribe meetings
  • Extensive experience of providing a range of administrative and secretarial support services.
  • Ability to deliver high quality PA service to Director level
  • Self-motivated, able to work on own initiative and use discretion to manage administrative staff
  • Ability to communicate clearly and tactfully and handle sensitive situations with diplomacy and discretion.
  • Ability to work under pressure, meet deadlines and handle multiple tasks
  • Ability to manage and solve problems with diaries
  • Excellent verbal and written communication skills
  • Ability to handle complex issues and solve problems
  • Understanding of patient confidentiality and Data Protection and information Governance principles
  • Ability to deal with distressing and unexpected situations in a calm, mature and effective manner

Questions

Do you have experience working as a PA within the NHS or Healthcare?

Do you have experience taking minutes at a meeting?

Do you have experience at director level diary management?

Are you looking for temporary work?

Do you meet the criteria above and available to start immediately?

 

We are an equal opportunities employer

To discuss this opportunity in more detail, contact the Non-Clinical Recruitment team at Your World Healthcare on 0207 220 0814.

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